Online Ride Registration

We recognize the inconvenience of the ride reservation process, waiver signing and waiver document storage.  A new process has been developed to do what needs to be done with modern technology where:

• Ride Leaders will post rides direct to the rides Calendar page on our website.
• Riders will need to register online through the ride posting on the Calendar page, then receive an e-mail confirmation. Riders may also cancel.
• Riders will electronically check a box to “sign” the waiver as part of registration.
• Ride Leaders will be able to access the list of registered riders.
• Information will be retrievable for who “signed” the waiver, when, and for which ride.

The Online Registration Process is required for all rides for adults over 18 years of age.

This new process is a significant improvement for BIKES Club activities and will reduce or eliminate interpersonal physical contact for ride sign-ins.

The waiver is required for BIKES Club bicycles rides and is not required for non-bike riding events and activities.

Wild Apricot is the commercially available host for our https://www.bikesclub.org website.  The Online Registration Process makes use of available features offered by Wild Apricot without special modifications.

Minor Riders:

• Parent or legal guardian shall notify the Ride Leader of the number of minors before the ride to allow the Ride Leader to bring the required Club Ride Minor Release form for each minor rider.
• Riders under the age of 18 will each need to have a completed Club Ride Minor Release form.
• Parent or legal guardian must participate and ride with the minor.

Registration:

This section describes how you reserve your place on a ride / event.  Registration is on a first-come, first-served basis.  These steps are for Registration by internet connected computer.  Registration through the Wild Apricot Member app on smart devices is similar.

1.   Go to the Calendar page and click the ride / event you want to register for.

2.   Click “Register”.

3.   In any of the following steps you may click the “Cancel” button in the lower left corner to stop your registration.

4.   Ensure your e-mail address is correct in the e-Mail box, then click “Next”.

5.   Ensure your information is correct and enter your Emergency Phone number.  This is a mandatory step.

6.   Follow instructions to read the Ride Waiver, then click the box next to “Ride Waiver”.  This is a mandatory step.

7.   Ensure the box is checked next to “Include name in list of event registrants”.

8.   Click the “Next” button in the lower right corner.

9.   Review and confirm your information, then click the “Confirm” button in the lower right corner.

10.You should get a Confirmation (receipt) page, then click “Return to Event”.  You will notice in the registration information box a hyperlink for how many people are registered.  You should now see your name on the list.

11.You will receive an Event Registration Confirmation e-mail.

12.You will receive an e-mail reminder 1 full day before the event if you registered more than 1 day in advance.

13.If you will not go, please cancel as soon as possible.

Waitlist:

If a ride reaches the maximum number of Registrants, an option is available for you to add your name to a Waitlist for the ride / event.  These steps are for Waitlist by computer.  You cannot join the Waitlist through the Wild Apricot Member app.

1.   Go to the ride / event description screen.

2.   Click “Join Waitlist”.

3.   Ensure your e-mail address is correct in the e-Mail box, then click “Next”.

4.   Ensure your information is correct and enter your Emergency Phone number.  This is a mandatory step.

5.   Follow instructions to read the Ride Waiver, then click the box next to “Ride Waiver”.  This is a mandatory step.

6.   Ensure the box is checked next to “Include name in list of event registrants”.

7.   Click the “Next” button in the lower right corner.

8.   Review and confirm your information, then click the “Join Waitlist” button in the lower right corner.

9.   You should get a Join Waitlist: Confirmation page, then click “Return to Event”. 

10.You will receive a Waitlist Confirmation e-mail.

11.Waitlist notes:

11.1.   You cannot cancel from the Waitlist.

11.2.   Your Ride Leader can cancel you from the Waitlist if you notify him/her.

11.3.   If you register for another ride / event for the same day please notify the Ride Leader you are Waitlisted for as soon as possible to cancel you off the Waitlist.

Individual Cancellation:

If you will not go on the ride you should cancel as soon as possible to allow someone else to register and to let the Ride Leader know:

1.   From a home computer:

1.1.      Go to the website Calendar page and click the ride / event.

1.2.      On the left side of the page click the “Already Registered” hyperlink.

1.3.      Click “Cancel” and follow instructions.

1.4.      You and the Ride Leader will receive a cancellation e-mail.

2.   From a mobile smart device with the Wild Apricot Member app:

2.1.      In the Menu select Tickets.

2.2.      Select the ride / event.

2.3.      Select “Cancel” and follow instructions.

2.4.      You and the Ride Leader will receive a cancellation e-mail.